About the release

 

This update contains a significant change to Client Manager, affecting the way in which address details interact with Accounts Production.  Click here to read more about this important change.

 

This update contains the following product builds:

 

In addition to fixing a number of defects reported, the update contains the following changes and enhancements:

 

Tax Professional

 

An updated Tax office address file is now available.  To update the tax office address file launch Tax 2010 and open any tax return, click the Tools menu, select Options, select Configure, click the Import Options tab and click the Import button to import tax office address changes.  Please note that this will overwrite any manual changes you have made to the tax office address file data.  There is no effect on the tax office address details displayed on the front cover of the tax return, as seen in client personal details and page 1 one the tax return.

 

Trust Tax

Internet filing management has been added; click Submit on the main tool bar (as Tax 2010).  You can now file amended returns and attachments. 

 

Corporation Tax

 The option to specify your PDF location has been added, this can be found by clicking the Print button on the main toolbar, click the Options button.  An output to PDF button has been added to the Print menu; you can now output to PDF regardless of the default output setting by clicking this button.

 

Accounts Production

Significant changes have been made to stabilise and improve the speed of this application, particularly in networked environments.  Networked users can expect to see improvements in the time taken to launch grids (Trial Balance for example) and a smoother feel when moving between tabs and windows.

You can now add a manual page break to the detailed profit and loss report.  To do this, click the Options menu, select Configure, click Detailed P&L Page Break, click the Page Break button and click the section where you wish to insert the page break; the break will occur at the end of the previous section, for example, if you add the page break at Administrative Expenses, the page will break after the section above admin expenses. 

 

Changes to Address Integration in Sole Trader and Individual Records in Client Manager

Prior to build 5.0.3.6 sole traders and individuals were kept as separate records; you couldn’t add an SA100 job to a sole trader, although it was possible to add an accounts production job to an individual.

Client Manager build 5.0.3.6 contains a new sole trader record type; the sole trader record has been merged with the individual and now contains fields for the individual’s name, UTR, DOB and NI number and also allows you to add an SA100 job. 

Existing individual records can be upgraded to a sole trader record retaining all the detail you added to the original individual record including any correspondence and communication records.  You now can add an SA100 to existing sole trader records; these can also be downgraded to individual record types retaining all the detail you added to the original sole trader record apart from the business name, which will be lost as you downgrade.

At this point, and before upgrading it is important that you understand how the various address tabs are updated within the individual and sole trader record types.

In Client Manager builds prior to 5.0.3.5 sole traders and individual records that have an Accounts Production job updated from/to the address in address tab 1.  From build 5.0.3.5 accounts production will update from/to address tab 2, this enables you to keep a business address separate from the clients main contact address, they could, of course, be the same address.

Practical implications for this build

 

Now you aware of the changes, it is important that you understand the practical implications for your data.  The only record types affected are sole traders and individuals where there is an Accounts Production job. 

The Effect on Individuals and Sole Traders

 

The only records that will be affected are sole traders and those individuals that have an Accounts Production job; the system will now look to address tab 2 to update the accounts.  As the update is applied the system will not automatically populate address tab 2, this is because the address may already be in use to store some other address.  If you make a change to the record and click the Save button, the change will trigger changes to other modules,  if address tab 2 doesn’t contain an address, or contains some other address you will find that the address in Accounts Production will also be updated with this change, meaning the address is removed or changed in the accounts. 

The situation can easily be remedied by either entering the address in Accounts Production; this will save the address back to address 2 in Client Manager, or by going to address tab 2 in the record in Client Manager and clicking the button to copy address 1 to address 2 (where the addresses are the same) and click Save.  Similarly, you can also copy address 2 to address tab 3 by going to address tab 3 and clicking the button to copy address 2 to address 3 (where address 2 is already in use and you wish to retain it).

 We've fixed a whole host of issues, improved performance, and generally improved the software; in total over 135 individual improvements and fixes have been made in this release.  All customers should apply this update as soon as possible; there have been changes to the online filing system; to ensure that future returns are submitted successfully to HMRC, you will need to be on the latest version.

 

Updated Software

Program	New	Old
Tax 2010	1.0.6.0	1.0.3.0
Client Manager Plus	5.0.3.6	5.0.2.0
Accounts Production	4.0.3.7	4.0.1.7
Corporation Tax	5.0.3.2	5.0.2.2
P11D 2010	1.0.1.1	1.0.1.0
Trusts 2010	1.0.2.0	1.0.1.0

 

 

Installing the update

 

The recommended method of installing the update is to use the update tool built into Client Manager Plus.

1. Ensure all Keytime programs are closed, apart from Client Manager Plus
2. Go to Help // Update Accountants Suite
3. Client Manager Plus will connect to our servers, and download the latest update.
4. Your PC will then run the setup file; you should get  a message confirming that this has been completed.
5. An additional installation screen will then appear - follow the onscreen instructions to complete the installation.  The update will not be successful until these additional steps have been completed.
6. Once complete, we recommend restarting the PC.
7. If you have additional PCs, you should repeat the process on each computer.

The update is also available as a manual download, which you should only use following specific advice from the support team.

 

Release Notes

 

Tax 1.0.6.0

	Fixed a pre-filing validation issue on Self Employment Full Box 76: Where a carried loss has been offset against a profit for the year, and where additional losses are therefore remaining to be carried forward to next year, this was causing a fail during the check return.
	Fixed an issue where an entry ending in the & symbol caused a pre-filing validation error.
	Fixed an issue in the Capital Gains RDE: Attributable gains are now entered in the Attributable Gains boxes on the Additional Details tab. This is then used to populate Box 32 on the totals tab.  Box 32 now flows correctly into Box 3.
	Updated the Abbreviated Hard Copy Declaration - Tax Return Page 3 Boxes 16 to 20 to display the correct descriptions and the 2010 rate.
	Fixed an issue with the Partnership Full supplement (SA100): Where a negative entry was made in box 7 and a positive figure in box 10, corrected the result in Box 14, which should be the total of Box 7 & 10, giving the adjusted profit for the year.  Corrected the logic which filtered into Box 19.
	Updated the Show Printer Driver option to display the printer driver selection screen when using the PDF button from the print menu.
	The Additional Information Report now displays Life Insurance gains entered into the Multi Gains grid.
	Removed the pre-filing validation checks from Tax Return Page 5 Box 3, as clients were finding this warning message confusing when running the check return.
	Fixed a runtime error 68 that could occur when clicking Close on the Accounting Period form (Self Employment Full Page 4).
	Fixed an issue where the Partnership Report could cause overlapping pages on some printers.
	Ensured that the tickbox for the Show RDE prompt when completing a page option saves correctly.
	Fixed an issue with carrying forward losses from a 08/09 return into Tax 2010 on the Self Employment Full pages.
	Adjusted how the Transactions RDE (for example, found in Tax Return RDE, Tax Reliefs, Pension Schemes) displays - it will now display on the first line for each category.
	Updated the year end process to prevent atypical claims (such as claims to reduce payments on account, or R40 information) from being carried forward.
	Fixed a specific issue with ordering by Client Reference on the start screen, then searching by surname.
	Made some adjustments to the internet filing validation checks; some returns were being failed needlessly, and this is now sorted.
	Refined the logic for the payments on account calculations.
	Fixed the label in the Self Employment RDE to display the correct value of £68,000 on Total 2.
	New capital allowance and assets detail reports have been added to the capital allowances calculator.
	Capital Allowances: Cars >£12k bought pre April 09 the £3k restriction was being given as the WDA, now correctly calculates the allowance and gives either the allowance or the restriction, whichever is the lower.
	Capital Allowances: Fixed an issue where the business has ceased trading and there is a balancing allowance, was allowing the balancing allowance as the WDA and also as a balancing allowance.
	Capital Allowances: Fixed an issue where an asset was ceased and a balancing allowance was being given twice.
N.B.	To update previously completed returns with the above fixes, you will need to apply the update, then open and close the capital allowances calculator for the affected return.
	If you exited internet filing whilst the submission was in progress, a block was applied to the return, which required a change to the information on the return to lift.  This block has now been lifted,so the return can be re-submitted without encountering the block.
	Added an option to clear any internet filing blocks.  Please contact support if you need this applying.
	We've tweaked the wording on the submit button in internet filing to include the tax return year, so it is clearer which year’s return is being submitted.
	A Posted status has been added (for returns sent via snail mail).  This can be viewed on the Open Return screen and selected by clicking the Client Details tab and changing the Submitted By to Post, entering a date and ticking the Hard Copy Printed checkbox.
	The Agent reference now populates the 64-8 and SA303.
	The Internet Filing History form can now be sorted and filtered, the resulting report also prints in the order selected.
	A number of minor fixes and improvements.

 

	Mobile phone number is now visible in the client records; there is a number per address tab, the number from the main address displays in the main client grid.
	Billing screen - no longer groups by staff so totals should appear correctly.
	On the data selection screen, sole traders will now show the business name in brackets in the Name column.
	Fixed a rounding issue when Rate Amount is not an integer.
	Fixed an issue that would cause the WIP report to misbehave, when selecting All and All as the filters.
	Added Client Outstanding report showing list of all clients, oustanding balance and the date of their last invoice.
	A detailed WIP report has been included that can run on a client by client basis, previously the WIP report showed WIP for all clients.
	Fixed an issue where an Accounts Production job was not being removed when unticking the AP job in the client record.
	Fixed an issue on the Communications tab, where the staff drop-down could cause an error.
	Company names longer than 40 characters are now supported - Payroll will use the first 40 characters.
	Added a Synchronise all Addresses button. This will copy address 3 to address 2 if address 2 is empty. If address 2 is empty then address 1 will be copied to address 2. This should only be used after consulting support.
	Fixed an issue where a task added to a client was incorrectly assigning the staff member.
	Adding an annual task now adds the task for the current year plus next year.
	Fixed an issue where a task added to a client was incorrectly assigning the staff member.
	Fixed RT error 380 when working in the column chooser and client type filter is set to "other".
	Quarterly tasks were being added bi-annually, they are now added quarterly.
	In the letter generator, fonts were not changing when selecting different font types from the font type drop down.  This has now been sorted.
	When adding a task, the task was appearing as Deadline in the client record, this now reads Task.

 

	Options button added to the Internet Filing screen, allowing quick access to Internet Filing related options.
	Added print to PDF, and an option to choose where to store the PDF files.
	Added an AIA Summary report.
	Fixed an issue where a split period was being created due to a leap year.
	Updated the tags for Excess Management Expenses, preventing a 4065 error message from HMRC when filing online.
	Fixed some inconsistent behaviour on the Hide Archived returns checkbox.

 

	Accounts Production now writes to Address 2 in CM+ if the set of accounts are for a sole trader.
	Fixed an issue where the end date would lose focus on the maintain screen.
	Improved the speed of the TB and Adjust balances screens when running on a slower network.
	Changed the way profit is calculated to improve performance.
	Fixed the alignment of the provisions for liabilities and current assets investment notes.
	Added a page break option for the Detailed P&L, based on headings.
	Added an option to regenerate previews.
	Fixed an issue where account 1432 was being exported twice into the Self Employment Short pages in Tax 2010.
	Updated the Trial Balance report to be more complete.
	Fixed the Ledger Transactions report to reflect the number of decimal places shown in the ledger.
	When creating new subcodes, you will now need to enter a description.
	Fixed an issue where when adding trailing text to the Debtors note, the text was appearing under the sub heading of Debtors > one year whether there were any or not. If there aren't any debtors > one year the sub heading is now hidden.  Where there are debtors > one year the trailing note appears at the bottom of the main note.
	Updated the way Accounts Production handles rounding to be more consistent.
	Fixed an issue that could cause a runtime error 340 in the share capital note.
	Fixed an issue that could cause a 3021 error when clicking the purchase shares note.

 

 

Fixed an issue with the accommodation rate, this should now behave consistently.

 

 

	Added Internet Filing Options tab into the config screen, allowing users to turn off list request and override the amended flag on the Internet Submission Management form.
	Added Attachments & Amendments to Internet Filing Management Screen.
	Fixed a number of validation issues, that would cause a return to fail the pre-filing validation checks.
	Fixed a couple of spelling mistakes that were reported to us - thanks!
	Box 17.6 on Trust Tax Return Page 10 now behaves properly.